This Site Specific Safe Operating Procedure (SOP) is an addendum to the Bond Freeze Ltd Safety Statement 2020 & Risk Assessment and has been produced to detail management arrangements to ensure the health, safety and wellbeing of our workforce, minimise the risk of spreading coronavirus and ensure a minimum standard across all work procedures during the coronavirus outbreak.
This SOP has been developed based on the Government’s current recommendations considering social distancing and the current guidelines.
The health and safety requirements of all work activities must not be compromised. If an activity cannot be undertaken safely due to a lack of suitably qualified personnel being available or social distancing being implemented, it should not take place.
This document is to be shared with our employees, supply chain partners and visitors prior to them attending site, as it has been developed to protect them, their colleagues and their families.
Project Managers and Supervisors should remind the workforce at every opportunity of these Site Operating Procedures.
When travelling to your workplace you will need to observe the social distancing guidance whilst you are travelling, as far as is practical. Social distancing means staying 2 metres (6ft) apart from other people.
Wherever possible all persons attending site should travel alone using their own
transport, if there is no option but to share a vehicle with people who are not part
of the same household:
Journeys should be shared with the same individuals and with the minimum number of people at any one time
Ensure good ventilation (i.e. keeping the windows open) and facing away from each other may help to reduce the risk of transmission, and;
The vehicle should be cleaned regularly using gloves and standard cleaning products, with particular emphasis on handles and other areas where passengers may touch surfaces
For those travelling by car/van/motorbike parking is available at Bond Road Carpark.
If travelling by bicycle secure storage is available at the Assembly point opposite the
entrance door of the warehouse.
3.0 Site Access/Egress
Additional hand cleaning facilities / sanitiser at the entrance and exit, all persons arriving and leaving site must exercise good hygiene and use this facility.
The following additional measures have been introduced on site: -
Non-essential visitors will not be permitted onsite;
Start times have been staggered to reduce congestion and contact at all times;
Social distances markers have been placed outside the site to ensure 2m distances between those entering the site;
The entrance and exit door will be unlocked in the morning and will be left open until it is locked in the evening.
Those entering the building will allow anyone exiting the 2 metres space necessary to ensure social distancing;
Site access points will be monitored to ensure social distancing is being adhered to;
Biometric fingerprint readers have been suspended, all operatives must sign in and out with Paul Mockler the COVID-19 Compliance Officer for the site;
All visitors must be assessed by the COVID-19 Compliance Officer without exceptions before gaining entrance;
Staff will go upstairs upon arrival and wash their hands in the sinks at the locker-room before putting on overalls and work cloths;
Staff leaving will wash their hands after they leave their overalls and work cloths back in their lockers.
4.0 Hand Washing & Toilet Facilities
Hand washing facilities are provided within the staff welfare facilities. All personnel must wash their hands before entering or leaving the warehouse storage area.
Only one person at a time is permitted on the old lobby visitors toilets. A lock has been placed on the main door to enforce this new rule.
The following control measures have been implemented in the toilet and hand washing areas;
Restrictions on the number of people using toilet facilities at any one time, to ensure social distancing maintained;
All personnel must wash hands before and after using the facilities;
Social distances markers have been placed outside the toilets to ensure 2m distances
between those queuing;
The centre basins and urinal have been taken out of use to enforce 2m rule
A one-way system along the corridors will be employed to allow for control of numbers entering toilets and to stop staff crossing in narrow passages.
Enhanced cleaning regimes for toilet facilities, particularly door handles, locks, sinks and the toilet flush; • A Welfare Attendant has been appointed to deal with any queries and ensure these measures are adhered to.
Soap and fresh water is readily available and kept topped up at all times;
Hand sanitiser is provided where required; Start times have been staggered to reduce congestion and contact at all times;
Sufficient bins for hand towels have been provided, with regular removal and disposal of rubbish.
Additional hand washing/sanitising stations have been placed at: -
- Entrance Door
- Loading Bay Doors
- Entrances to warehouse rooms
5.0 Canteen, Eating & Smoking Arrangements
The following control measures have been implemented in the canteen & smoking areas;
The workforce is encouraged to stay on site once they have entered the site and not use local shops;
The consumption of food is limited to the canteen only, this will reduce food waste bins and contamination;
Break times are staggered to reduce congestion and contact at all times;
Hand washing/sanitising is available at the entrance to the canteen and should be used by workers when entering and leaving the area;
The workforce is encouraged to bring pre-prepared meals and refillable drinking bottles from home;
Workers must sit two metres apart from each other whilst eating and avoid all contact;
Only personal crockery, eating utensils, cups etc. are to be used and stored in personal lockers when not in use;
Drinking water will be provided with enhanced cleaning measures of the tap mechanism introduced;
All rubbish is to be put straight in the bin and not left for someone else to clear up;
All areas used for eating must be thoroughly cleaned at the end of each break and shift, including chairs & tables etc.;
Surfaces that are touched regularly e.g. kettles, refrigerators, microwaves will be frequently clean.
The Smoking & Vaping Areas have been marked to ensure social distancing, please ensure no more than one person are in these areas at one time.
All smoking waste must be placed in the bins provided, littering is not permitted;
A canteen rota has been introduced to ensure a maximum of 3 people are in this facility at one time.
6.0 Changing Facilities & Drying Rooms
The following measures have been implemented in the locker-room/changing area;
Staggered start and finish times introduced to reduce congestion and contact at all times;
Hand cleaning facilities or hand sanitiser is to be used prior to entering the locker room/changing area and should be used by workers when and leaving the area;
Enhanced cleaning of all facilities introduced throughout the day and at the end of each day;
Based on the size of this area the maximum number of people permitted at any one time is 1 person to maintain a social distance of two metres;
Additional rubbish bins have provided, with regular removal and disposal of rubbish.
The enhanced cleaning procedures will be maintained across the site, particularly in
communal areas and at touch points will be cleaned twice daily including;
Taps and washing facilities
Toilet flush and seats
Door handles and push plates
Hand rails on staircases and corridors
Genie and hoist controls
Machinery and equipment controls
Door opening buttons and handles
Food preparation and eating surfaces
Key boards, photocopiers and other office equipment
Rubbish collection and storage points should be increased and emptied regularly throughout and at the end of each day;
Forklift operators will only be permitted to operate one forklift exclusively and are required to put arrangements in place to regularly clean the inside of vehicle cabs and between uses.
8.0 Procedure if Someone Falls Ill
If a worker develops a high temperature or a persistent cough while at work, they will be required to:
Notify their Supervisor and the COVID-19 Compliance Officer;
Return home immediately;
If the worker cannot drive, cycle or walk home a person from their family cluster should be called to collect them;
The person should stay in the Isolation room at the old main entrance which has tissues, hand sanitiser and a bin; • Avoid touching anything;
Cough or sneeze into a tissue and put it in a bin, or if they do not have tissues, cough and sneeze into the crook of their elbow;
If they need clinical advice, they should go online to HSE or call 112 if they don’t have internet access. In an emergency, call 999 if they are seriously ill or injured or their life is at risk. Do not visit the GP, pharmacy, urgent care centre or a hospital.
They must then follow the guidance on self-isolation and not return to work until their period of self-isolation has been completed.
If a member of staff has helped someone who was taken unwell with a new, continuous cough or a high temperature, they do not need to go home unless they develop symptoms themselves. They should wash their hands thoroughly for 20 seconds after any contact with someone who is unwell with symptoms consistent with coronavirus infection.
Anyone who meets one of the following criteria must not attend the Bond Freeze Warehouse: -
Has a high temperature or a new persistent cough - follow the guidance on self-isolation;
Is a vulnerable person (by virtue of their age, underlying health condition, clinical condition or are pregnant);
Is living with someone in self-isolation;
Is within 14 days of the day when the first member of their household showed symptoms of Coronavirus; • Anyone who is living with someone who is shielding from Coronavirus should stringently follow guidance on social distancing and minimise contact outside the home.
Additional rubbish bins have provided, with regular removal and disposal of rubbish.
10.0 Avoid Close Working
Where possible everyone is to follow social distancing and stay 2 metres (6ft) apart from other people. Where it is not possible to follow the social distancing guidelines in full in relation to a particular activity, consideration should be given to whether that activity needs to continue and, if so, take all the mitigating actions possible to reduce the risk of transmission.
If working within 2 metres from another person, a our company Permit To Work is required, additionally operatives are required to wear; appropriate face mask, disposable coveralls, goggles or full-face shield and surgical gloves (in addition to freezer work gloves).
The above PPE is a minimum standard and should be enhanced were required following risk assessment. All operatives using this PPE must be trained in this use, have been face fit tested and have suitable arrangements in place for the safe disposable of this equipment.
Work should be planned to minimise contact between workers and avoid face-to-face contact. Where face-to-face contact is essential, this should be kept to 15 minutes or less wherever possible.
Non-essential physical work that requires close contact between workers should not be carried out; • Rearrange tasks to enable them to be done by one person, or by maintaining social distancing measures (2 metres) Work requiring skin to skin contact must not be carried out;
Consider alternative or additional mechanical aids to reduce worker interface;
Minimise the frequency and time workers are within 2 metres of each other;
Minimise the number of workers involved in these tasks;
Operatives should also wash their hands frequently using soap and water for 20 seconds.
Re-usable PPE should be thoroughly cleaned after use and not shared between workers;
Single use PPE should be disposed of immediately after use;
As much as possible, keep groups of workers working together in teams that are as small as possible (cohorting).
11.0 Risk Assessments
Bond Freeze has carried out a risk assessments and these procedures, and the government and HSE guidance on Covid-19 controls must be communicated to all.
The Risk Assessments will be reviewed daily and updated as new controls are necessary:
they should include social distancing measures and the segregation between workers occupying the same area of facility, briefings are to be carried as per Section 11.0.
During the completion of all activities onsite, social distancing measures were possible should be adhered to at all times. This includes physical work procedures activities and works, site meetings and the use of welfare facilities etc.
There will be situations where it is not possible or safe for workers to distance themselves from each other by 2 metres, this must be fully demonstrated through risk assessment.
12.0 Site Meetings / Daily Briefings / Toolbox Talks
Only absolutely necessary meeting participants should attend;
Meetings/briefings are to be held in open areas or outside where possible;
Attendees must remain two metres apart from each other;
Rooms will be well ventilated / windows opened to allow fresh air circulation and capacity reduced to ensure social distancing;
The onsite meeting room have reduced capacities therefore the meeting room one is now limited to 3 people at any one time.
ALL meetings are to be agreed and permitted by management prior to the day of the proposed meeting.
13.0 Delivery Management
The following measures have been implemented for delivery management: -
All deliveries must be pre-booked with the Management team;
Drivers should remain in their vehicles. If they are required to assist in unloading, they must wash or clean their hands before unloading goods and materials;
Proof of delivery notes or electronic pads should not be signed.
Social distancing is to be exercised at all times during the delivery.
14.0 Additional Site Arrangements
Bond Freeze Management will provide information, instruction, training, supervision and products to their employees such as hand sanitiser and personal protection equipment to ensure they carry out their work safely. The following are additional site-specific arrangements: -
Inductions are now strictly by appointment and notification only.
Any essential visits are also to be pre- booked and agreed with the Commercial Sales Director or the General Manager. • Hand held radios used for traffic management and delivery operations are not to be shared and must be disinfected before and after each shift.